Privacy Policy

Effective Date: 1/5/2024
Company Name: Cotswold Machine Learning Limited
Registered in: United Kingdom
ICO Registration Number: ZB772190 

1. Introduction

At Cotswold Machine Learning ("we", "us", or "our"), we are committed to protecting and respecting your privacy. We take our responsibilities under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018 seriously.This Privacy Policy explains how we collect, store, and use patient data for research purposes only, in full compliance with applicable laws.

2. What Data We Collect

We collect and process personal data only when patients provide their explicit and informed consent. This may include:

  • Full name
  • Date of birth
  • Contact information
  • Health-related data
  • Consultation details and outcomes

3. How We Use Your Data

Your data is used solely for medical research purposes. This helps us to:

  • Improve healthcare outcomes
  • Identify trends and improve services
  • Contribute to evidence-based research and publications
  • We do not use your data for marketing or commercial purposes

4. Legal Basis for Processing

We process personal data on the following lawful bases:

  • Consent: You have given clear, explicit consent for us to process your personal data for research.
  • Public Interest / Scientific Research: As permitted under Article 9(2)(j) of UK GDPR, processing is necessary for scientific research purposes, subject to appropriate safeguards.

5. Data Security and Encryption

We use strong end-to-end encryption and robust security measures to protect your personal information from unauthorised access, alteration, or loss.All data is stored securely on servers located in the UK or in compliant jurisdictions.

6. Sharing Your Data

We do not share your personal data with any third parties, unless:

  • Required by law or regulation
  • With your explicit consent
  • As part of anonymised and aggregated research findings (no identifiable information is shared)

7. Your Rights

Under UK GDPR, you have the right to:

  • Access your data
  • Request correction of inaccurate data
  • Withdraw your consent at any time
  • Request deletion of your data (where applicable)
  • Object to or restrict processing
  • Lodge a complaint with the Information Commissioner's Office (ICO)

To exercise any of these rights, please contact us.

8. Data Retention

We retain personal data only for as long as necessary to fulfil the research purposes or as required by law. Where possible, data is anonymised at the earliest stage.

9. ICO Registration

Cotswold Machine Learning is registered with the Information Commissioner’s Office (ICO) in the United Kingdom.

10. Changes to This Policy

We may update this Privacy Policy from time to time to reflect legal, technical, or operational changes. The most current version will always be available on our website.

11. Contact Us

If you have any questions or concerns about how we use your data, please contact us.